Job Details

Part-Time Grant Financial Analyst
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Position Number: 5676153
Location: Madison, WI
Position Type: Business and Financial Management

Part-Time Grant Financial Analyst

Current Madison College employees must apply to the internal career site by logging into Workday

Job Posting Date:
September 25, 2024

Application Deadline:

Salary Information:
$31.00-$38.75

Department:
Grants

Job Description:

Madison College has received a five-year, multi-million-dollar Economic Development Administration grant and is looking for a part-time, Grant Financial Analyst. This role involves managing, processing, and maintaining all financial records, payments, and reporting related to the grant. Candidates should have a solid understanding of budgeting and accounting principles, as well as federal grant budgeting regulations. The ability to quickly learn college systems and procedures to ensure compliance with institutional policies is essential.

The Grant Financial Analyst will provide technical assistance to the Principal Investigator(s) and Project Coordinator to ensure adherence to funder regulations. Additionally, this position will serve as the main contact for verifying the allowability of expenditures and will be responsible for ensuring compliance with federal regulations.

Madison College's dedication to promoting equity, inclusion and diversity is reflected in our Mission, Vision, and Values. We believe every member on our team enriches our diversity by exposing us to a broad range of ways to understand and engage with the world, identify challenges, and to discover, design, and deliver solutions. We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities, and orientations. Therefore, we seek applicants who demonstrate they understand the benefits of diversity in a higher education community. Hiring a diverse workforce that mirrors our student population is more than just a commitment at Madison College-it is the foundation of what we are striving to do. Come be part of our great team!

REQUIRED DOCUMENTS (3)

1. Cover letter

2. Resume

3. Response to supplemental question: (Answer should be no more than a half page).

Describe your experience engaging with a diverse student body and/or workforce.

Failure to include these documents with your application submission will render your application ineligible.

This is a Part-Time (20 hours per week) hourly position. With supervisor approval, work hours are generally flexible within the hours of 7:30 am to 5:00 pm, M-F. This position has an option for 100% remote work (remote equipment package will be provided). While preference will be given to those candidates residing in the state of Wisconsin, we are open to consideration of other domestic locations.

This is a grant-funded, limited term position through September 30, 2029.

This position will be opened until filled, with a first review date of October 16, 2024, at 11:59 pm. After this date, the recruitment may close without further notice. Interested applicants are encouraged to apply as soon as possible. Posting may be used to fill similar positions within a twelve-month period.

Responsibilities Include:

Works with PI(s) and Project Coordinator to monitor expenditures, establish and maintain financial records, and establish a calendar of activities and reporting deadlines; ensures that expenditures are compliant with federal regulations. Provides monthly financial data to PI(s) and subawardees.
Provide ad hoc budget scenarios, such as forecasting to facilitate an evaluation about return on investment and the cost to sustain the project after the conclusion of the grant.
Work with PI(s), Coordinator, and Budget Analysts to facilitate budget revisions to match award amount and project deliverables.
Assist PIs and budget managers with identifying and troubleshooting internal process or operational flows that may be contributing to inaccuracies in budget to actuals information hosted by the finance system.
Work closely with Grant Accounting to process payments and deposits in Workday.
Works between departments (Grants & Special Projects, Grants Accounting, Finance, etc.) to support clear and effective communication and processes.
Work with PI and budget manager to facilitate subaward budget revisions to match award and project deliverables.

Knowledge, Skills & Abilities:

Skill in communicating effectively, both orally and in writing.
Demonstrated skill in communications and human relations with populations of diverse socioeconomic and cultural backgrounds and persons with disabilities.
Knowledge of accounting principles and strong understanding of cash-basis and accrual accounting practices.
Ability to follow and interpret laws and regulations, executive orders, OMB 2 CFR 200 Uniform Guidance) and other regulations as it relates to the administration of federal grants. Knowledge of federal cost principles and awareness of expenditures and changes requiring prior approval. Ability to educate others about how this information impacts grant implementation. Ability to interpret state statutes and other regulations as it relates to administering grants through the Wisconsin Technical College system.
Ability to monitor large multi-million-dollar budgets using spreadsheets and file such information through on-line submission systems.
Ability to analyze problems, identify alternative solutions, project impacts of proposed actions and implement recommendations in support of goals.
Competitive candidates will have experience with and are responsible for keeping thorough records of financial decisions and facilitate audit-ready operations.

Minimum Qualifications:

Bachelor's Degree and three (3) years' of relevant experience, or an Associates and five (5) years'.

Madison College does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

If you are experiencing application issues, please contact us at the Talent Acquisition email Talent@madisoncollege.edu or HR hotline (608) 246-6900.

To ensure that emails from us regarding your application do not go to your spam folder, please add the @madisoncollege.edu domain as a safe sender in your email.

Madison Area Technical College does not discriminate on the basis of race, color, national origin, sex, disability or age in employment, admissions or its programs or activities. Madison College offers degrees, diplomas, apprenticeships and certificates in Architecture & Engineering; Arts, Design & Humanities; Business; Construction, Manufacturing & Maintenance; Culinary, Hospitality & Fitness; Education & Social Services; Health Sciences; Information Technology; Law, Protective & Human Services; Science, Math & Natural Resources; and Transportation. Admissions criteria vary by program and are available by calling our Enrollment Office at (608) 246-6210 or (800) 322-6282 Ext. 6210. The following person has been designated to coordinate Title IX of the Education Amendments of 1972 and Section 504 of the Rehabilitation Act of 1973 and to handle inquiries regarding the college's nondiscrimination policies: Lisa Muchka, Compliance Coordinator, 1701 Wright Street, Madison, WI 53704 (608) 246.5221

To apply, visit https://madisoncollege.wd5.myworkdayjobs.com/en-US/jobsatMadisonCollege/job/Truax-Campus-Madison/Part-Time-Grant-Financial-Analyst_R0005182

About Us
Welcome! Thank you for visiting our career site, where Madison College is committed to matching talent to opportunity. We are known for our real-world, smart approach to learning - offering students innovative, high-tech career pathways and college transfer opportunities with more than 150 programs to choose from. Madison College is a great place to work and has been for over 100 years, serving more than 33,000 students in 12 south-central Wisconsin counties. The College offers generous salaries, benefits, and an inspiring work environment. Employees enjoy a culture dedicated to lifelong learning, wellness and inclusiveness.

Take some time and look around - once you've have a chance to explore our current opportunities, apply to the ones you feel best suit your interests, background and experiences. Thereafter, you can keep track of your application status and watch for new opportunities that might be of interest to you.

Along with our competitive wages, check out the benefits that we offer: https://madisoncollege.edu/careers
Learn More about Madison College: https://madisoncollege.edu/about

As part of the application process, finalists will undergo a background check including criminal history, educational verification, and references. Criminal history will not automatically disqualify you from employment. All cases are considered on an individual basis, and the offense will be compared to the position for which you are applying.