Job Details

One regular, categorically funded, non-exempt, full-time position, 40 hours per week, 12 months per year on the Oceanside or the San Elijo campus. Currently, there is no known end date to the SSSP funding.
The normal work schedule will be Monday through Friday, 8:00 am - 4:30 pm. This position may be eligible for up to 32 hours per week of remote work after successful passing of the probationary period, depending on department needs and supervisor approval. The person selected for this position will be subject to assignment to any district facility during any hours of operation.

The first-level interviews with the screening and interview committee will be conducted via Zoom. The second-level interviews may be in-person or via Zoom.

REMOTE WORK:
MiraCosta College believes that flexible work enables employees to achieve a more successful balance between work responsibilities and family life. The District offers the opportunity to telework (remote work) for certain positions, depending on the operational needs of the District and the provisions of the telework policy. Probationary and temporary employees are not eligible to telework unless approved by the appropriate vice president. No employee is guaranteed the right to telework. No employee shall be authorized to telework 100% of the time; regular, on-campus presence is expected for all District employees on a weekly basis.

RESIDENCY REQUIREMENT:
MiraCosta College Board Policy 7800: Employee Residency requires all classified staff, administrators, and temporary/hourly short-term employees to maintain and permanently reside in a principal place of residence in the state of California that is within two-hundred (200) road miles from the employees regularly assigned district worksite. The purpose of the policy is to promote efficiency and continuity throughout all campus administrative functions, provide students with high quality assistance and accessibility to all academic and campus services, ensure that students receive an engaging education, and respond to emerging student needs.

The District may consider an individual request to temporarily reside outside of the State of California or outside the 200-mile limit on a case-by-case basis, not to exceed twelve consecutive months.

Starting at $74,834 per year (range 23, step 1), with annual salary step increases up to step 5. In addition, after five years of district service, employees earn a longevity stipend that increases over time.

Employees must make arrangements for the direct deposit of paychecks into the financial institution of their choice, via electronic fund transfer.

MiraCosta College offers an array of benefits to eligible employees.

In order to be considered for this position, you must submit the following documents directly in the online system and finish applying and receive a confirmation number by 11:59 PM on the closing date:

1. Application on which you list all relevant experience.

2. A current resume or curriculum vitae summarizing your educational background and experience.

3. A cover letter addressed to the "Screening and Interview Committee" specifically describing how your experience aligns with the Essential Duties, Other Duties, and Desirable Qualifications.

4. Transcripts of college coursework which provide evidence of meeting the minimum qualifications as stated in this job posting. Unofficial or legible photocopies are acceptable. If a degree(s) was earned, the transcripts must state that the degree was awarded. Any degree/coursework used to satisfy the minimum qualifications must be from a postsecondary institution accredited by an accreditation agency recognized by either the U.S. Department of Education or the Council on Postsecondary Accreditation.

If your degree(s) is from a college or university outside of the United States, you must submit a detailed evaluation from a professional evaluation agency. To view a list of agencies approved by the California Commission on Teacher Credentialing, go to https://www.ctc.ca.gov/credentials/leaflets/foreign-transcript-evaluation-(cl-635). Transcripts or translations in English still require the evaluation to show the U.S. equivalence of your degree.

The screening and interview committee will review application materials for up to three to four weeks following the closing/first screening date. Applicants selected for interview will be contacted by phone; those not selected for interview will be notified by e-mail once interview candidates have been scheduled.

Offer of employment to the person selected for this position is contingent upon 1) successful completion of a pre-placement physical exam at district expense; 2) submission of a current tuberculosis test clearance; 3) proof of eligibility to work in the United States; 4) fingerprint clearance; and 5) approval by the Board of Trustees.

Retired STRS members are not eligible for this position.

Under general supervision, perform complex and technical duties involved in the analysis and evaluation of student records and transcripts:
(1) for incoming students, in support of the state-wide SSSP initiative, to develop comprehensive education plans and prerequisite clearance, and
(2) for outgoing students, to support graduation and transfer certification.
Assist in the development of methods to streamline processes for handling incoming and outgoing records. Maintain and troubleshoot the Degree Audit system, ensuring accurate input of course equivalencies and transfer credits to support academic progress. Serve as a resource and work in collaboration with counselors to ensure accurate evaluation of student records and the development of comprehensive education plans. Provide technical assistance and information to students, staff, and the public; and perform related duties as assigned.

An Academic Records Evaluator is distinguished from an Admissions & Records Assistant in that an incumbent in the former class is responsible for the analysis and evaluation of incoming transcripts and other academic records, determining their comparability in meeting MiraCosta College requirements, and validating student qualifications for the clearance of prerequisites, graduation, and transfer certification.

1. Evaluate incoming academic transcripts and records in support of the development of comprehensive education plans and placement recommendations; determine equivalency, degree or program completion and transferability of course credits; analyze course descriptions and syllabi for content, level, unit value and grading system using online curriculum resources, college catalogs, class schedules and other reference materials; follow up with other institutions to resolve questions and issues; verify the institutions accreditation status; convert quarter units to semester units; apply course repetition and limitation policies where applicable; identify, recommend and initiate potential degree and prerequisite substitutions for faculty review; post student transfer equivalencies and prerequisite clearances in the transfer credit database.

2. Maintain the Degree Audit and Transfer Credit systems by creating course equivalency grids and inputting transfer course equivalencies and rules; trouble-shoot and test the system; assist with training of staff and faculty on using Transfer Credit and Degree Audit systems.

3. Evaluate student academic records to determine advanced standing following established procedures; make determinations on completion of MiraCosta College graduation and University of California/California State University transfer requirements; validate units and grades for other purposes including veteran benefits, active duty evaluations and academic progress requirements of financial aid students.

4. Provide technical assistance and guidance to students, staff, counselors, faculty and administrators in the interpretation and clarification of registration and prerequisite requirements and procedures; prepare and transmit correspondence for students, verifying student status and other information; respond to requests from other educational institutions and agencies involving the verification of student status records.

5. Document evaluation decisions and recommendations; provide explanations of complex rules and regulations to students in the event of denial of credit transfers; advise students of available options, including course repeats, academic renewal, course substitutions and changes in major; discuss issues with the relevant department chair/director.

6. Determine student eligibility for graduation; prepare graduation lists, diplomas and certificates for each semester by name, degree and major; consult with students regarding graduation when necessary; compute statistical data for graduation and verify completion of final semester courses; prepare cumulative grade point average (GPA).

7. At the close of each term, validate student completion of degree, certificate and transfer requirements; post completion of degrees, and certificates in PeopleSoft; print and mail diplomas and certificates.

8. Maintain a permanent record of transactions regarding academic records for verification and audit; respond to inquiries and provide information to students, staff, faculty, administrators, other institutions and the public on regulations, policies, procedures and guidelines.

9. Stay abreast of updates in district policies and procedures, general education and transfer credit policies, curriculum and articulation updates, and current and emerging technologies.

1. Serve as a resource and provide technical information to counselors, staff, faculty, administrators and other institutions.

2. Train and provide work direction to student and other hourly workers as assigned.

3. Perform related duties and responsibilities as required.

1. Goals, operations, services and activities of an academic records and evaluation program.

2. District organization, functions, rules, policies and procedures applicable to assigned areas of responsibility.

3. Methods, techniques and sources of information used in analyzing and evaluating student records and transcripts.

4. Standards, requirements, practices, techniques and terminology involved in academic structures, transfer of credit and curriculum interpretation in post-secondary educational institutions.

5. College curriculum and general education transfer requirements.

6. Sections of the state education code applicable to assigned responsibilities.

7. The Family Educational Rights and Privacy Act of 1974 and other applicable local, state and federal laws, rules, regulations and policies governing student admissions, matriculation and articulation.

8. Computer operations and the use of standard business applications including word processing, spreadsheet and database software and other specialized district software applications such as PeopleSoft and document imaging systems.

9. Office administration practices and procedures, including filing and recordkeeping systems.

10. Research methods and procedures applicable to academic records.

11. Business math.

12. Principles and practices of sound business communication.

13. Concepts, practices and techniques of customer service.

14. Written and oral communication skills including correct English usage, grammar, spelling, punctuation and vocabulary.

1. Interpret, explain and apply complex legal mandates, regulations, guidelines, policies and procedures applicable to assigned responsibilities with consistency and a high degree of accuracy.

2. Identify issues, evaluate alternatives and reach sound decisions within areas of assigned responsibility.

3. Make arithmetic calculations quickly and accurately.

4. Operate a computer and use word processing, spreadsheet and enterprise software.

5. Prepare clear, concise and accurate records, data entries, reports and other written materials.

6. Communicate clearly and effectively, both orally and in writing.

7. Maintain the confidentiality of department and student records and information.

8. Use tact, discretion, courtesy and patience in dealing with sensitive and difficult students and situations.

9. Demonstrate sensitivity to and understanding of diverse academic, socioeconomic, cultural, ethnic and disability issues.

10. Establish and maintain effective working relationships with others encountered in the course of work.

To be eligible for this position, you must meet and provide evidence of the following minimum qualifications:

An associate degree and two years of related work experience; or an equivalent combination of training and experience.

NOTE: For work experience, one "year" is defined as equivalent to 40 hours per week for 12 months, or at least 2,080 hours.

1. Experience evaluating college coursework for major and general education requirements.

2. Proficiency with degree audit systems and student information systems, such as PeopleSoft or DegreeWorks.

3. Ability to collaborate effectively with counselors and academic staff to support student success.

A valid California drivers license and the ability to maintain insurability under the districts vehicle insurance program.

WORK DIRECTION, LEAD AND SUPERVISORY RESPONSIBILITIES:
Work direction to student workers and/or temporary staff.

CONTACTS
District administrators, faculty, staff, students, other schools, colleges, community organizations, vendors, contractors and the general public.

Primarily sedentary with intermittent standing, walking, bending and stooping; occasional light lifting and carrying of objects weighing up to 25 pounds; ability to travel to a variety of locations on and off campus as needed to conduct district business.

Ability to develop and maintain effective working relationships involving interactions and communications personally, by phone and in writing with a variety of individuals and/or groups from diverse backgrounds on a regular, ongoing basis; ability to work effectively under pressure on a variety of tasks concurrently while meeting established deadlines and changing priorities.

Primarily business office environment; subject to frequent public contact and interruption; intermittent exposure to individuals acting in a disagreeable fashion; occasional evening, weekend and/or holiday hours required on an as-needed basis.

MiraCosta College is an Equal Opportunity Employer and is committed to providing an educational environment that affirms and supports diversity in its faculty, staff, and administration, and promoting an environment of inclusion. The colleges commitment to inclusion, diversity, equity, and accessibility is expressed in the policy found at https://www.miracosta.edu/office-of-the-president/board-of-trustees/docs/3400BP-Inclusion-Diversity-Equity-Accessibility.pdf. Click on the following link to view the IDEA website: https://www.miracosta.edu/office-of-the-president/idea/index.html.

MiraCosta College is committed to creating a racially just campus climate. Individuals and their diverse cultures and identities are welcomed, nurtured, and validated. MiraCosta College takes institutional responsibility for closing the equity gap for disproportionately impacted populations including Latinx and Chicanx communities, Black and African American communities, Native Hawaiian and Pacific Islander communities, Native American communities, lesbian, gay, bisexual, trans, queer/questioning, intersex, and asexual (LGBTQIA+) communities, veteran communities, former foster youth, adult students, and students from low socioeconomic statuses. MiraCosta will continue to serve all constituents with values rooted in equity, diversity, inclusion, and community. MiraCosta Colleges Mission, Vision, Commitment, and Institutional Values & Goals can be viewed at https://www.miracosta.edu/office-of-the-president/docs/mccmissionstatement.pdf.

The college was designated as a Hispanic Serving Institution (HSI) in 2013. This significant recognition acknowledges our institutions continuous efforts to support the academic performance and unique needs of Latinx students, many of whom are attending college for the first time or are first-generation. We are a veteran and military supportive institution and an Achieving the Dream Leader College. The successful candidate will join a campus that exhibits its dedication to all students and faculty through offering robust, culturally-responsive events, including speaker series dedicated to heritage month events through the Social Justice and Equity Center.