Job Details

Administrative Specialist I
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Position Number: 5920907
Location: Syracuse, NY
Position Type: Secretary and Administrative Assistants

Administrative Specialist I

Job #: 041603
Location Syracuse, NY
Pay Range: $20.19 - $24.03 per hour
Hours: Standard University business hours

8:30am - 5:00pm (academic year)
8:00am - 4:30pm (summer)
Hours may vary based on operational needs.
Job Type: Full-time

Job Description:
The Administrative Specialist I will provide administrative support to the Offices of Student Experience and Academic and Bar Success. The position will serve as the initial point of contact for the offices, greeting students and guests, answering phone calls, and monitoring and responding to departmental emails. This position will update and maintain the Guidebook/Law Events Calendar. This role is also responsible for performing a variety of administrative duties that help facilitate the day-to-day operations of the offices. The person in this position will complete financial transactions, perform some accounting for student organizations and the offices, upload documents, order and track office supplies and equipment, provide support for events and programming, and compile student information. Additionally, this position will be responsible for providing first level information to students regarding College of Law and University resources, dates and deadlines, academic and student organization handbooks, and answering general questions.
This position is part of a bargaining unit and is represented by the union SEIU, Local 200United.

Qualifications:

Job Specific Qualifications:

Responsibilities:

Work under the supervision of the Director of Student Experience with dotted line reporting to the Director of Academic and Bar Success to complete all necessary financial paperwork related to operations and student organization accounting, including deposit slips, requisitions, interdepartmental forms, purchase orders, reimbursements, and credit card reconciliations. Work to ensure accurate and timely submission of reconciliations and all accounting paperwork following established policies, procedures, and deadlines of the College of Law Budget Office. Update and maintain parking, mail, facilities, and other standing IDs.
Provide a range of administrative support duties to the Offices of Student Experience and Academic and Bar Success and their associated staffs. Serve as the first point of contact for students, faculty, staff, and others by in-person, phone, and email; must provide a high level of customer service and confidentiality. Provide first level information to students regarding answers and resources for affiliated departments, the College of Law, and the University. Office duties include greeting and assisting visitors, answering, and managing phone calls, reading, and responding to departmental emails, creating, completing, and managing documents, ordering supplies, maintaining office equipment, and helping to coordinate various programs, events, and meetings.
Support students and student organizations, including reserving facilities space for student events, scheduling meetings, or special events, ensuring proper completion and submission of all necessary approvals and forms, order catering or other supplies for student organization meetings and events, assist with processing financial forms.
Editing and revising office correspondence and processes, including student organization procedures and guidelines and meeting agreed upon targets and deadlines. Provide back-up to other College of Law administrative support professionals as necessary. Crosstrain on web-based and software systems and listservs. Assist as necessary to help coordinate and staff College of Law events, including New Student Orientation, Convocation, Commencement, Bar Prep programs, and others including those held outside of typical business hours.
Other duties as assigned.

About Syracuse University:
Syracuse University is a private, international research university with distinctive academics, diversely unique offerings, and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and over 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors, 100 minors, and 200 advanced degree programs offered across the University's 13 schools and colleges; over 15,000 undergraduates and over 6,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit http://www.syracuse.edu.

About the Syracuse area:
Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.

Application Deadline:
Full Consideration By:
Open Until Filled:
Priority Consideration:

To apply, visit https://www.sujobopps.com/postings/107925

Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.

Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University's contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.

Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.