Job Details

Administrative Specialist
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Position Number: 5923646
Location: Madison, WI
Position Type: Health and Medical Services

Administrative Specialist

Current Madison College employees must apply to the internal career site by logging into Workday

Job Posting Date:
January 7, 2025

Application Deadline:

Salary Information:
$20.26 - $24.82

Department:
School of Nursing_Clinical & Operations

Job Description:

Madison college is hiring a full time Administrative Specialist to support the general operations and the office for the School of Nursing. This customer-facing position acts as the first point of contact for the school, handling phone calls, office inquiries, and emails for the School of Nursing. This position will support PT faculty and assist with student registration, onboarding of new staff, faculty, and front facing student support for the School of Nursing.

This is a fulltime (40 hours per week), hourly position, funded partially through a grant that goes until June 30, 2028. Continuation of employment is contingent upon ongoing funding, but this position is expected to renew up to, and possibly beyond, the end date of the grant.

General working hours are Monday-Friday, 7:30am- 4:00pm. Some flexibility with work hours may be determined with the supervisor. The position supports remote work on Fridays, per the current College Remote Work policy.

Madison College offers an excellent benefits package including vacation, holidays, health/vision/dental/life insurance options and participation in the Wisconsin Retirement System (WRS).

Madison College's dedication to promoting equity, inclusion and diversity is reflected in our Mission, Vision, and Values. We believe every member on our team enriches our diversity by exposing us to a broad range of ways to understand and engage with the world, identify challenges, and to discover, design, and deliver solutions. We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities, and orientations. Therefore, we seek applicants who demonstrate they understand the benefits of diversity in a higher education community. Hiring a diverse workforce that mirrors our student population is more than just a commitment at Madison College-it is the foundation of what we are striving to do. Come be part of our great team!

This position will be opened until filled, with a first review date of January 26th, 2025, at 11:59pm. After this date, the recruitment may close without further notice.

REQUIRED DOCUMENTS (1):

Resume

*Failure to include this document by the first consideration date will RESULT IN THE DISQUALIFICATION OF YOUR APPLICATION.

Essential Responsibilities:

Provides student service actions using the PeopleSoft Student Administration System, including class registration, student schedules, student account creation, and troubleshoots student related enrollment issues.
Assists with tracking of clinical requirements for School of Nursing Students.
Provides Administrative support to the RN Apprenticeship program and Business and Industry programs for the School of Nursing.
Has primary responsibility of customer service for School of Nursing during working hours including phones, general office inquiries, and the main person who responds to e-mail from the School of Nursing inbox.
Assists with school communication; assists with school marketing/promotion needs, helps organize and gather materials for meetings and events to ensure smooth operation.
Main point of contact for 25 live room reservation system, assists with room scheduling for nursing labs, conference rooms, and events for School of Nursing.
Takes notes at all associate degree Nursing, Practical Nursing, and Nursing Assistant meetings.
Provides administrative support for projects to the Dean and Associate Dean of the School of Nursing.
Maintains a commitment to the college mission, vision, and values.

Knowledge, Skills & Abilities:

Skill in communicating effectively, both orally and in writing.
Demonstrated skill in communications and human relations with populations of diverse socioeconomic and cultural backgrounds and persons with disabilities.
Demonstrated organizational skills, attention to detail and logistics. Ability to work independently as well as in a team environment and use sound independent judgment.
Ability to manage difficult or emotional situations using tact, sensitivity, candor, and directness.

Minimum Requirements:

Associates degree or equivalent working experience. *Experience used as an equivalent of an educational requirement is in addition to any experience required by the position.
One (1) year work experience directly related to the skills required for successfully performing the duties of this position.

Madison College does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

If you are experiencing application issues, please contact us at the Talent Acquisition email Talent@madisoncollege.edu or HR hotline (608) 246-6900.

To ensure that emails from us regarding your application do not go to your spam folder, please add the @madisoncollege.edu domain as a safe sender in your email.

Madison Area Technical College does not discriminate on the basis of race, color, national origin, sex, disability or age in employment, admissions or its programs or activities. Madison College offers degrees, diplomas, apprenticeships and certificates in Architecture & Engineering; Arts, Design & Humanities; Business; Construction, Manufacturing & Maintenance; Culinary, Hospitality & Fitness; Education & Social Services; Health Sciences; Information Technology; Law, Protective & Human Services; Science, Math & Natural Resources; and Transportation. Admissions criteria vary by program and are available by calling our Enrollment Office at (608) 246-6210 or (800) 322-6282 Ext. 6210. The following person has been designated to coordinate Title IX of the Education Amendments of 1972 and Section 504 of the Rehabilitation Act of 1973 and to handle inquiries regarding the college's nondiscrimination policies: Lisa Muchka, Compliance Coordinator, 1701 Wright Street, Madison, WI 53704 (608) 246.5221

To apply, visit https://madisoncollege.wd5.myworkdayjobs.com/en-US/jobsatMadisonCollege/job/Truax-Campus-Madison/Administrative-Specialist---LTE_R0005227

About Us
Welcome! Thank you for visiting our career site, where Madison College is committed to matching talent to opportunity. We are known for our real-world, smart approach to learning - offering students innovative, high-tech career pathways and college transfer opportunities with more than 150 programs to choose from. Madison College is a great place to work and has been for over 100 years, serving more than 33,000 students in 12 south-central Wisconsin counties. The College offers generous salaries, benefits, and an inspiring work environment. Employees enjoy a culture dedicated to lifelong learning, wellness and inclusiveness.

Take some time and look around - once you've have a chance to explore our current opportunities, apply to the ones you feel best suit your interests, background and experiences. Thereafter, you can keep track of your application status and watch for new opportunities that might be of interest to you.

Along with our competitive wages, check out the benefits that we offer: https://madisoncollege.edu/careers
Learn More about Madison College: https://madisoncollege.edu/about

As part of the application process, finalists will undergo a background check including criminal history, educational verification, and references. Criminal history will not automatically disqualify you from employment. All cases are considered on an individual basis, and the offense will be compared to the position for which you are applying.