Job Details

Supervising Financial Analyst

Ventura County Community College District


Salary: $91,140.00 - $126,456.00 Annually

Job Type: Classified Management

Job Number: 2025-00585

Location: Districtwide (Ventura County CA), CA

Department: Districtwide

Closing: 5/4/2025 11:59 PM Pacific

Description


WHAT YOU'LL DO

Under the direction of the Director of Fiscal Services, oversee a variety of professional-level budget, accounting, and reporting work in support of the administration of grants, contracts, and categorical programs.
There is currently one full-time position (12 months/year, 40 hours/week) located at the District Administrative Center.

A hybrid schedule with up to two remote workdays per week may be available. Participation is subject to supervisor approval, departmental needs, and program guidelines.

This recruitment is being conducted to establish a list of eligible candidates that will be used to fill district-wide, current and upcoming, non-bilingual and bilingual, temporary and regular vacancies for the duration of the list, not to exceed one year.

WHERE YOU'LL WORK

The District Administrative Center, centrally located in Camarillo, oversees administrative functions, and provides leadership and services to the three colleges in support of VCCCD's mission.

WHO WE ARE

The Ventura County Community College District (VCCCD) is a public community college district serving residents throughout Ventura County. VCCCD's three colleges - Moorpark College, Oxnard College, and Ventura College - offer programs for transfer to four-year colleges and universities; career technical training, basic skills instruction; as well as community service, economic development, and continuing education for cultural growth, life enrichment, and skills improvement.

The Ventura County Community College District recognizes that a diverse community of faculty, staff, and administrators promotes academic excellence and creates an inclusive educational and work environment for its employees, contractors, students, and the community it serves. With the understanding that a diverse community fosters multicultural awareness, promotes mutual understanding and respect, and provides role models for all students, VCCCD is committed to recruiting and employing a diverse and qualified group of administrators, faculty, and staff members who are dedicated to the success of all college students.

The Ventura County Community College District does not engage in any employment practice that discriminates against any employee or applicant for employment on the basis of ethnic group identification, race, color, language, accent, immigration status, ancestry, national origin, political beliefs, age, gender, sex, religion, transgender, sexual orientation, marital status, veteran status, and/or physical or mental disability.
SALARY PLACEMENT
New Employees: Generally, new employees are placed on the first step of the appropriate range of the salary schedule.
Current Employees: An employee who is promoted will be placed on the salary step of the new range of the appropriate salary schedule that provides a minimum increase comparable to a one-step increase in salary.

New and current employees may be eligible for advanced step placement as outlined in Section 290 - SALARY PLAN in the Rules of the Personnel Commission for Classified Employees (Download PDF reader).

Representative Duties

Supervise, train, and evaluate the work of staff engaged in accounting, budgeting, and other functions related to the administration of grants and contracts. E

Serve as a technical resource to grant directors, program administrators, project directors and other college staff regarding the financial management of grants, contracts, and other special/restricted funding; respond to inquiries and provide technical information concerning transactions, budgets, records, forms, and funding source requirements; identify budget problems; recommend solutions, and implement corrective adjustments. E

Conduct training and workshops for program/project directors in the area of project financial management, financial reporting, and District administration procedures related to expenditure of funds, as well as federal, state and county compliance and guidelines. E

Prepare, review, and oversee the development of a wide variety of reports and statements, including grant expenditure reports, financial statements, budget variances, and reports of historical trends for program directors, management, and granting agencies; submit expenditure reports on behalf of the Director of Fiscal Services to granting agencies. E

Perform a variety of complex financial, budget, and accounting studies including the collection, compilation, analysis, and interpretation of data; make forecasts and recommendations for improvement in practices and procedures. E

Review, interpret, apply, and explain a variety of technical documents, legislation, State budget information, rules, regulations, and procedures pertinent to budget and accounting functions to both staff and management. E

Prepare schedules and other worksheets for the annual external audit of the district; serve as liaison to auditors to ensure an accurate and successful annual audit; conduct research and provide support as assigned. E

Oversee, review and compose Board agenda items related to specially funded projects. E

Analyze and review accounting processes and procedures; formulate and recommend changes and revisions as needed to ensure effective and efficient operations. E

Create, organize, update, and maintain both paper and computer-based tracking systems such as databases and statistical spreadsheets to track, analyze, maintain, monitor, and report data. E

Oversee and participate in the preparation of complex general journal entries, including all year-end closing entries for restricted funds. E

Oversee and participate in the review, monitoring, and approval of a variety of accounting and budgeting work from personnel at the colleges, accounts payable, and payroll, including purchasing requisitions, invoices, account reconciliations, restricted budgets, budget adjustments, and various reports; ensure reporting deadlines are met in a timely fashion. E

Oversee and engage in the verification, reconciliation, balancing and adjustment of a wide variety of complex district-wide accounts, including district accounts receivable, deferred revenue, liability, and other accounts as assigned. E

Perform other duties as assigned.

E= Essential Duties

Minimum Qualifications

Education: A bachelor's degree from a recognized accredited college or university preferably in accounting, public finance, business administration or a related area.

Experience: Four years of professional-level accounting or budget experience. Experience supervising or leading and coordinating the work of staff engaged in accounting or grant administration activities is preferred.

Supplemental Information


EXAMINATION AND SELECTION PROCESS:

This is an examination open to the public and current District employees seeking a promotional opportunity. To ensure consideration, please submit your application materials by the posted deadline date on this bulletin.

The examination process may consist of any of the following components:

A) Training and Experience Evaluation = Qualifying (pass/fail)

B) Technical Interview = 100% weighting on final score

TRAINING AND EXPERIENCE (T&E) EVALUATION:

A T&E is an assessment of training and experience, beyond the minimum requirements, that has prepared the candidate for the position as evidenced in the application materials. Please be sure to answer every component of each supplemental question as your responses will be scored and serve as your score on the training and experience (T&E) evaluation.

The candidates with the highest passing scores on the T&E will be invited to the technical interview.

TECHNICAL INTERVIEW DATE RANGE AND LOCATION:

Date Range: Monday, May 19, 2025 - Friday, May 23, 2025

Location: The Technical Interview will likely be conducted remotely, using Zoom. To participate, you must have access to a computer with a camera, microphone, speakers, and a reliable connection to the internet.

The examination components and dates are subject to change as needs dictate. All communication regarding this process will be delivered via email.

SUBMISSION OF APPLICATION:

Applicants must meet the minimum qualifications as stated, including the possession of licenses, certifications, or other requirements, by the filing deadline in order to move forward in the recruitment process. You must attach copies of any documents that demonstrate your attainment of the minimum qualifications (e.g., unofficial transcripts, foreign transcript evaluation, copies of any required licenses, and/or certifications). Failure to submit any required documents may result in disqualification. All required documentation must be attached to your application; Human Resources staff will not upload your documents for you. The VCCCD does not accept letters of recommendation for classified positions. Please do not attempt to attach letters of recommendation to your application.

PLEASE BE AWARE THAT ONCE YOU HAVE SUBMITTED YOUR APPLICATION YOU WILL NO LONGER BE ABLE TO MAKE REVISIONS. If additional versions of your application are submitted, only the most recent will be considered.

When completing the application, please make sure you include ALL current and previous employment in the Work Experience section of the application and complete ALL fields, including the name and contact information for your supervisors. Duration of work experience is calculated based off a standard 40-hour full-time work week. Part-time work experience will be prorated based on a 40-hour full-time work week. Experience that is included in the resume but not in the Work Experience section of the application may not be considered for the purpose of determining whether you meet the minimum qualifications. When completing the supplemental questionnaire (if applicable), outline in detail your education, training (such as classes, seminars, workshops), and experience.

ELIGIBILITY LIST:

Upon completion of the examination, the eligibility list will be compiled by combining the final examination score with applicable seniority and veteran's credits, if any. The candidates will be ranked according to their total score on the eligibility list. Certification will be made from the highest three ranks of the eligibility list. This eligibility list will be used to fill current vacancies for up to one year from the date of the technical interview.

PROBATIONARY PERIOD:

All appointments made from eligibility lists for initial appointment or for promotion, with certain exceptions, shall be probationary for a period of six (6) months or one hundred thirty (130) days of paid service, whichever is longer. Classified management, police, and designated executive classifications shall be probationary for a period of one (1) year of paid service from initial appointment or promotion.

ACCOMMODATIONS:

Individuals with disabilities requiring reasonable accommodation in the selection process must inform the Ventura County Community College District Human Resources Department in writing no later than the filing date stated on the announcement. Those applicants needing such accommodationshould document this request in an email to HRMail@vcccd.edu including an explanation as to the type and extent of accommodation needed to participate in the selection process.

DEGREE INFORMATION:

If a degree/coursework is used to meet minimum qualifications, an official copy of your transcripts will be required upon hire. If you have a foreign degree and the institution from which your degree was granted is not recognized as accredited by the Council for Higher Education Accreditation (CHEA) or the U.S. Department of Education, foreign transcript evaluation is required if the foreign degree/coursework is used to meet minimum qualifications. The foreign transcript evaluation must be included with your application materials. Visit the Council for Higher Education Accreditation (CHEA) or the U.S. Department of Education to search for institutions that are recognized as accredited. If you need your transcripts evaluated, please review the list of agencies approved for foreign transcript evaluation (Download PDF reader) (Download PDF reader). If applicable, an official copy of your foreign transcript evaluation will also be required upon hire.

For more information about the recruitment process at VCCCD, including responses to Frequently Asked Questions, please visit our Classified Careers page.



To apply, please visit https://www.schooljobs.com/careers/vcccd/jobs/4903670/supervising-financial-analyst




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