Job Details

Event Production Coordinator
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Position Number: 5804033
Location: Colorado Springs, CO
Position Type: Conference and Events Administration

Event Production Coordinator - 35351 University Staff

Description
Event Production Coordinator

University Center and Event Services

Elevate Your Career at UCCS: Innovate, Inspire, and Impact in the Rockies!

Who We Are

The University of Colorado Colorado Springs (UCCS) is a premier educational institution that prides itself on academic excellence, research, and community engagement and is actively seeking an Event Production Coordinator to join our team! UCCS offers a diverse and inclusive learning environment that fosters innovation, growth, and the holistic development of its students.

At the base of the Rocky Mountains, Colorado Springs is captivated by its stunning landscapes, making it a paradise for nature lovers. This city is more than its scenery—a mosaic of history, arts, and a vibrant tech scene. We invite you to join a community that cherishes outdoor adventure as much as forward-thinking growth, an exceptional setting for both career and lifestyle.

Salary Range: $43,889 - $53,000 annually. Compensation will be commensurate upon experience and qualifications. This position is Exempt from the Fair Labor Standards Act (FLSA) overtime provisions.

Work Location: The work location for this position is on-site.

Benefits at a Glance

At UCCS, our employees are our most valued asset. We're proud to offer:

Generous Time Off: Enjoy 22 vacation days, 10 sick days, paid parental leave, 13 recognized holidays, and provisions for bereavement, jury duty, and FAMLI Leave.
Robust Health Coverage: Our comprehensive medical plans cover preventative care at no cost, including a yearly mental health visit. Plus, benefit from affordable dental, vision plans, and competitive prescription drug prices.
Financial & Retirement Benefits: Take advantage of our health savings, flexible spending accounts, and life and disability insurance. Plan for your future with our retirement options.
Further Your Education: Avail nine waived credits per academic year for courses at any CU campus. We invest in your educational and professional growth.
Wellness & More: From wellness programs aimed at achieving your best self to various additional benefits through CU Advantage, we prioritize well-being and holistic development.
Want to know your total compensation? Use our calculator to get the complete picture!

Summary

The Event Operations Coordinator would be a part of the event production team housed in the University Center and Event Services Department. This position would carry out and assist in the facilitation of the day-to-day event production operational efforts. This includes set up and tear down of event spaces, audio visual setup and troubleshooting, oversight and training of the student employee team, and creation of event space setup diagrams. The schedule of this position is event based, and nights and weekend availability is essential.

The Event Services team operates on principles of customer service, teamwork, communication, positivity, and belonging. We lead with empathy, humility, and selflessness in all we do. We embody service excellence in every interaction, striving to exceed expectations and create outstanding experiences for our clients. We approach every situation with respect and care, empowering our team to reach their full potential. Every member contributes to ensuring seamless operations, exceptional service, and a welcoming environment that fosters inclusiveness across the university community.

Essential Functions

The duties and responsibilities of the position include, but are not limited to:

Venue and event space setup and teardown including the transportation of materials, tables, and technology
Audio visual setup and teardown including working directly with the client on-site regarding A/V requirements and troubleshooting
Provide leadership and oversight of the student employee production team
Develop and carry out training for the student employee production team
Store and organize all production materials in the proper way ensuring all items are safely stored and maintained
Facilitate the inventory system, including scheduling regular inventory checks, tracking equipment usage, and planning for the replacement of production equipment to ensure optimal functionality and minimize downtime
Provide recommendations to the Production leadership team on potential materials and technology purchases to ensure efficient and satisfactory event space setup
Utilize diagramming software for event planning and setup to ensure efficient and satisfactory setup and teardown of spaces
Coordinate reservation, delivery, and load out of vendor equipment rentals when needed
Work with clients and Event Coordinators to design and implement audio and video solutions for events
Provide audiovisual and technical support as needed for events including troubleshooting and supporting other event staff
Assist in scheduling student employees as needed for production needs
Participates on various UCES department work teams and represents UCES on campus wide committees
Assist and provide recommendations regarding strategic planning and on-going assessment for event production team
Assist in the set-up and tear down for Fall and Spring commencement
Enforce fire code for events
Maintain upkeep and care for physical spaces including Dwire 204, Heller Center, and other Auxiliary Spaces
Maintain unit policies, terms and conditions, and procedures regarding event production

Tentative Search Timeline

Priority will be given to applications submitted by: November 20th, 2024.
Potential interview dates: December 2nd - December 6th.
Potential start date: January 1st, 2025.

Qualifications

Must have post foundational experience in an event production role.
A valid driver's license is required.
Experience supporting or coordinating event logistics initiatives is required.
A bachelor's degree in public service, Administration, Business, or related degree is preferred.
Experience in a higher education environment and experience with audio visual setup and troubleshooting is preferred.

UCCS is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

In accordance with the Equal Pay for Equal Work Act, UCCS does not discriminate based on sex in our employment or compensation practices.
Special Instructions to Applicants: Applications received on or before 11/20/2024 will receive priority consideration . Applications submitted through email or surface mail will not be considered. Please apply at cu.edu/cu-careers (job #: 35351). Upon request, please be prepared to provide five professional references (at least two previous/current supervisors), including their email contact information. If you have technical difficulties with your application, please contact the CU Careers help desk at 303-860-4200 #5 or cucareershelp@cu.edu. Job related inquiries should be directed to the posting contact. The University of Colorado Colorado Springs will not sponsor work visas or permanent resident applications for this position. Application Materials Required: Cover Letter, Resume/CV Application Materials Instructions: Please identify the job specific minimum qualifications you possess in your cover letter and be sure your resume includes any and all relevant experience to be accurately assessed against the qualifications listed in the posting. To apply, please submit the following application materials to this posting. 1. A current resume. Must include date ranges to include month and year (mm/yyyy) and whether the position was full time or part time. 2. A cover letter that specifically addresses the job requirements and outlines qualifications. When submitting the materials, check the Job Specific Attachments box next to each document in order for the search committee members to see your materials.

Job Category: Hospitality

Primary Location: Colorado Springs Department: C0001 -- Colorado Springs Campus - 40131 - VCAF-Aux-UC Event Services

Schedule: Full-time

Posting Date: Nov 13, 2024

Unposting Date: Ongoing Posting Contact Name: Joshua Hedrick Posting Contact Email: jhedric2@uccs.edu Position Number: 00793351