Job Details

Budget Manager
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Position Number: 5881856
Location: Syracuse, NY
Position Type: Business and Financial Management

Budget Manager

Job #: 041559
Location Syracuse, NY
Pay Range: $63,000 - $85,000
Hours: Standard University business hours

8:30am - 5:00pm (academic year)
8:00am - 4:30pm (summer)
Hours may vary based on operational needs.
Job Type: Full-time

Job Description:
Under the direction of the Whitman School of Managements, Assistant Director of Budget and Finance, the Budget Manager is responsible for ensuring that departmental and university resources are appropriately safeguarded and spent or used in accordance with departmental and university policies and procedures. Providing support and guidance to College units, the Budget Manager manages payroll processes and administers and monitors budget allocations and expenditures, acting as liaison with College and central units, including but not limited to: Comptroller's Office, General and Restricted Accounting, Purchasing, Disbursements, Risk Management, Sponsored Programs, Sponsored Accounting. The Budget Manager also supports the College budget office with monthly reporting and analysis, manages the College's internal and external grants, and manages a team of 4 to 6 employees who support the faculty, staff, and students.

Qualifications:

Job Specific Qualifications:

Responsibilities:

Oversee, manage, and direct the daily operations of the Administrative Services team, ensuring the seamless application of administrative policies & procedures. This includes the accurate allocation of payroll, processing of invoices, travel reimbursements, monthly credit reports, student stipends, journal approvals, contracts, and review of financial activities for faculty and staff.
Maintain strict confidentiality while supporting/guiding direct reports, faculty, staff, dept. chairs, and directors in navigating complex questions related to college/university policies, general ledger matters, and more.
Serve as the liaison between the college and university offices, including Disbursements, Purchasing, HR, Payroll, Legal, Real Estate, Risk management, and the Comptroller's office.
Provide leadership in managing Salesforce operations, ensuring accurate and efficient execution of financial transactions, such as reimbursements, invoice payments, and credit card reconciliations, while maintaining a consistent 24-to-48-hour processing timeline.
Oversee all guest speaker arrangements and events for faculty departments, ensuring every detail is managed efficiently to meet the needs of the school.
Build workflows that drive consistency, accuracy, and efficiency across the team to support Whitman's strategic goals.
Manage the daily operations of the Administrative Services team, ensuring accurate payroll allocation, timely processing of financial transactions, and adherence to policies.
Provide guidance to staff and faculty on complex issues and act as the primary liaison to key university offices.
Oversee Salesforce workflows to maintain a 24-to-48-hour turnaround for financial processing.
Manage guest speaker arrangements and faculty events while driving efficiency and consistency to support Whitman's strategic goals.
Oversee all internal and external grants, providing monthly updates to the Assistant Director of Budget and Finance.
Collaborate with PIs to ensure projects meet funding requirements and deadlines, with timely submission of reports.
Direct and support the payroll coordinator in tracking, auditing, and updating payroll in line with award timelines and university deadlines.
Coordinate closely with administrative staff and central offices, including the Office of Sponsored Programs, Office of Sponsored Accounting, and the VP of Research, to ensure compliance and alignment with policies.
Provide dedicated support to the Associate Dean of PhD and Research, including direct management of the research budget, monthly audits, administer application and awards, and support research center directors activity.
Oversee the Administrative Services team in managing research databases and collaborate with IT and the Comptroller's office to ensure timely contract approvals and renewals.
Address additional responsibilities as needed to support the research area effectively.
Other duties as assigned.

About Syracuse University:
Syracuse University is a private, international research university with distinctive academics, diversely unique offerings, and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and over 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors, 100 minors, and 200 advanced degree programs offered across the University's 13 schools and colleges; over 15,000 undergraduates and over 6,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit http://www.syracuse.edu.

About the Syracuse area:
Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.

Application Deadline:
Full Consideration By:
Open Until Filled:
Priority Consideration:

To apply, visit https://www.sujobopps.com/postings/107830

Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.

Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University's contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.

Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.