Job Details

Executive Coordinator
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Position Number: 5884122
Location: Seattle, WA
Position Type: Student Affairs and Services

Executive Coordinator

Seattle University

Executive Coordinator

FLSA Status: Nonexempt

Months Per Year: 12

Employment Status: Full-Time

Work Model: Hybrid Eligible*

Seattle University will be one of the most innovative and progressive Jesuit and Catholic universities in the world, educating with excellence at the undergraduate, graduate, and professional levels. We embrace an intersectional framework for defining diversity in its broadest sense, including differences in gender, gender identity, race, ethnicity, generational history, culture, socioeconomic class, religion, sexual orientation, national origin, citizenship status, political perspectives, geographic origin and physical ability. Seattle University strives to be a welcome, open and safe campus climate for all who learn, live and work at Seattle University.

Seattle University's Core Competencies

Effective Team Collaboration: Works harmoniously with others towards a common goal, leveraging individual strengths to achieve shared objectives.

Emotionally Intelligent Communication: Engages in a skillful exchange of information, thoughts, and feelings, verbally and non-verbally.

Ethics and Integrity: Demonstrates an unwavering commitment to honesty, professionalism, and alignment with our Jesuit mission in all actions and decisions.

Flexibility and Innovation: Embraces change, approaching problems with curiosity adaptability, and is committed to making positive impact.

Mindful Inclusion: Fosters mindful inclusion by consciously creating a workplace that celebrates differences, embraces cultural humility, and empowers uniqueness.

Outcomes-Driven Orientation: Sets clear objectives, purses excellence, and delivers measurable outcomes while upholding Jesuit Catholic values.

Position Description

This Executive Coordinator role provides a wide array of administrative support to the Student Success Division and the Office of the Provost, in a dynamic, professional, and highly confidential work environment, with broad internal and external stakeholders. This position reports to the Vice Provost for Student Success.

Provide executive-level administrative support to the Student Success and Global Engagement divisions

Maintain the calendars of the VP for Student Success, the AVP for Student Success, and the VP for Global Engagement

Schedule a large number of appointments and meetings, and coordinate meeting logistics, including but not limited to room reservations, A/V, technical support, catering, and travel

Prepare emails, correspondence, presentations, memos, reports and other documents as needed

Manage digital files to ensure secure retention and easy retrieval of documents

Provide assistance on budget-related activities as needed, including procurement and journal entries processing for the Student Success and Global Engagement divisions.

Track and support the approval process for contracts, grants, and external partnership agreements for the Student Success and Global Engagement divisions

Student Success Division Communications and Success CRM support

Work with the Senior Associate Director of Slate for Student Success to create and send centralized Student Success division communications through the Success CRM (Technolutions Slate).

Manage the Student Success quarterly communications calendar and employee directory, tracking and reporting on outreach and recipient metrics.

Receive and provide accurate and timely responses to student, faculty, and staff email and student text messages through the Success CRM (Technolutions Slate) and MS Outlook.

Work with the Senior Associate Director of Slate for Student Success to support Success division staff with student appointments and troubleshooting

Other Job Functions

Update and maintain relevant pages of the Seattle University website and Redhawk HUB pages.

Provide administrative support to teams and working groups led by the VP for Student Success.

Other duties as assigned, including but not limited to, ordering office supplies, and providing support for other division events, programs and initiatives as needed.

Qualifications

Bachelor's degree and/or five years previous administrative support experience or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.

Must possess attention to detail, organization, and the ability to multi-task in a deadline-driven environment where priorities can shift quickly.

Advanced skills in calendaring and correspondence. Excellent interpersonal, verbal and written communication skills and a commitment to outstanding customer service with a diverse group of stakeholders.

Demonstrated intercultural competency. Demonstrated ability to handle sensitive and confidential matters.

Proficiency in Microsoft Office365, including Outlook, Word, Excel, PowerPoint, and Adobe Acrobat. Interest in learning new software.

Preferred Qualifications

Bachelor's degree.
Two years of C-level administrative support.

Proficiency in MS Publisher, SharePoint, OneDrive.

Experience with corporate or educational marketing and event planning a plus.

Proactive attitude, Adaptability, Sense of humor, Can-Do attitude

Application Instructions

Please attach a cover letter with your resume when applying. Job postings are open until filled, unless otherwise specified.

Compensation at a Glance

Salary Range: $55,000 - $60,000

Seattle University has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, and not based on a candidate's gender or any other protected status.

Your total compensation goes beyond the number on your paycheck. Seattle University provides generous leave, health plans, and retirement contributions that add to your total compensation package.

Benefits at a Glance

Consistent with its fundamental Jesuit values, Seattle University offers a wide range of benefits designed to care for the whole person. Choose from three different medical plans, a dental, and vision insurance programs. Protect your income with life, short & long-term disability coverage. Plan for your future with up to a 10% employer contribution for retirement benefits, comprised of a 5% nonelective employer contribution and an additional dollar-for-dollar match of your voluntary contributions up to a maximum of 5%. You may also take advantage of 100% paid tuition benefits for the employee and dependents, a subsidized transportation benefit, a wellness program with free access to an onsite fitness facility, and a wide variety of campus events. Enjoy a generous holiday schedule, including a paid Holiday break closure in December, vacation and paid sick leave, and paid community service leave. For more information explore the Benefits website at: https://www.seattleu.edu/hr/benefits/

Hybrid Eligible

This position may be eligible for a hybrid schedule after successful completion of an introductory work period of 3-6 months. This may mean that a hybrid eligible role will begin on-campus initially and then will transition to hybrid format following onboarding and training. Flexible work plans are subject to periodic review and may be changed or terminated at any time for any reason at the university's discretion.

To apply, please visit: https://seattleu.csod.com/ats/careersite/JobDetails.aspx?id=2655&site=2