Job Details

Administrative Specialist I
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Position Number: 5967086
Location: Dallas, TX
Position Type: Other Administrative Positions

Administrative Specialist I

Salary Range:

Salary commensurate with experience and qualifications

About SMU

SMU's more than 12,000 diverse, high-achieving students come from all 50 states and over 80 countries to take advantage of the University's small classes, meaningful research opportunities, leadership development, community service, international study and innovative programs.

SMU serves approximately 7,000 undergraduates and 5,000 graduate students through eight degree-granting schools: Dedman College of Humanities and Sciences, Cox School of Business, Lyle School of Engineering, Meadows School of the Arts, Simmons School of Education and Human Development, Dedman School of Law, Perkins School of Theology and Moody School of Graduate and Advanced Studies.

SMU is data driven, and its powerful supercomputing ecosystem - paired with entrepreneurial drive - creates an unrivaled environment for the University to deliver research excellence.

Now in its second century of achievement, SMU is recognized for the ways it supports students, faculty and alumni as they become ethical, enterprising leaders in their professions and communities. SMU's relationship with Dallas - the dynamic center of one of the nation's fastest-growing regions - offers unique learning, research, social and career opportunities that provide a launch pad for global impact.

SMU is nonsectarian in its teaching and committed to academic freedom and open inquiry.

About the Department:

SMU's Lyle School of Engineering thrives on innovation that transcends traditional boundaries. We strongly believe in the power of externally funded, industry-supported research to drive progress and provide exceptional students with valuable industry insights. Our mission is to lead the way in digital transformation within engineering education, all while ensuring that every student graduates as a confident leader. Founded in 1925, SMU Lyle is one of the oldest engineering schools in the Southwest, offering undergraduate and graduate programs, including master's and doctoral degrees.

About the Position:

This role is an on-campus, in-person position.

The Caruth Institute for Engineering Education (CIEE) is seeking an Administrative Specialist I to oversee the successful coordination of summer camps and other initiatives within the Institute. The successful candidate will work closely with the CIEE team members to ensure the delivery of pre-college educational programs. The candidate will provide general administrative support to ensure the program's goals are met on time, within budget, and to the highest standards.

Essential Functions:

Event and meeting coordination, including but not limited to, procurement of catering, venue, assuring departmental compliance with University procedures, and program brochure updates.
Provides administrative support, including data entry, record-keeping, student application processing, entering facilities and maintenance requests, updating and filing of program-related documents, preparing meeting notes and updates.
Assists with the daily operations of the summer camps, including supply oversight/procurement, group management, schedule transportation, camper check-in/out, activity transitions, answer calls and provide updates to campers and parents.
Develops and maintains schedules and timelines for program activities and guest speakers, updates office directory and mailing lists.
Assists with the recruitment of student workers or volunteers, collects, disseminates and manages applicant materials and submits hiring paperwork.
Helps develop marketing materials to promote programs through social media and community outreach and helps manage/maintain the Institute's website.
Occasional evening/weekend hours may be required for events and outreach activities.

Qualifications

Education and Experience:

A Bachelor's degree is required. A degree in Engineering, Education or related field is preferred.

A minimum of one (1) year of experience is required. Fieldwork or teaching experiences in K-12 settings or youth out-of-school programs is preferred. Experience in design-based learning, education, and program coordination is highly desired.

Knowledge, Skills and Abilities:

Candidate must demonstrate strong interpersonal and verbal communication skills, with the ability to communicate broadly across the University and develop and maintain effective relationships with a wide range of constituencies. Must also demonstrate strong written communication skills.

Candidate must possess strong problem-solving skills with the ability to identify and analyze problems, as well as devise solutions. Must also have strong organizational, planning and time management skills.

Candidate must be able to demonstrate proficiency in Microsoft Office.

Candidate familiarity with mail merge, Concur, Adobe Acrobat Professional, Qualtrics and Sitecore is preferred.

Physical and Environmental Demands:

Sit for long periods of time
Bend, stand
Reach above shoulders
Handle objects (dexterity)
Push/pull

Deadline to Apply:

Priority consideration may be given to submissions received by February 14, 2025.

Application deadline is March 1, 2025.

EEO Statement:

SMU will not discriminate in any program or activity on the basis of race, color, religion, national origin, sex, age, disability, genetic information, veteran status, sexual orientation, or gender identity and expression. The Executive Director for Access and Equity/Title IX Coordinator is designated to handle inquiries regarding nondiscrimination policies and may be reached at the Perkins Administration Building, Room 204, 6425 Boaz Lane, Dallas, TX 75205, 214-768-3601, accessequity@smu.edu.

Benefits:

SMU offers staff a broad, competitive array of health and related benefits. In addition to traditional benefits such as health, dental, and vision plans, SMU offers a wide range of wellness programs to help attract, support, and retain our employees whose work continues to make SMU an outstanding education and research institution.

SMU is committed to providing an array of retirement programs that benefit and protect you and your family throughout your working years at SMU and, if you meet SMU's retirement eligibility criteria, during your retirement years after you leave SMU.

The value of learning at SMU isn't just about preparing our students for the future. Employees have access to a wide variety of professional and personal development opportunities, including tuition benefits.

Primary Location: USA-TX-Dallas

Job: Office and Administrative Support

Organization: School of Engineering

Schedule: Regular

Shift: Staff

Employee Status: Individual Contributor

Job Type: Full-time

Job Level: Day Job

Travel: No

Job Posting: Jan 29, 2025, 8:34:02 PM

To apply, visit https://smu.taleo.net/careersection/ex/jobdetail.ftl?job=SCH00000208&tz=GMT%2B00%3A00&tzname=UTC